Questions 2
- An insurance brokers is introducing computers so that all members of
staff have access to a new computer database. What advice would you give to the
owner of the business about:
- legal requirements relating to the keeping of customer information on computer file. (2)
- how to ensure that members of staff are aware of these requirements. (2)
- regulations governing the working conditions of staff. (2)
- Explain why have auditors had to change their practices in recent years. (6)
- Using an example, explain what is meant by an audit trail. Describe what would be found in it. (5)
- Some software packages can be set up to monitor and record their use. This is often stored in an access log. Name four items you would expect to be stored in such a log. (4)
- A particular college uses a computer network for storing details of
its staff and students and for managing its finances. Network stations are
provided for the Principal, Vice-Principal, Finance Officer, clerical staff and
teaching staff. Only certain designated staff have authority to change data or
to authorise payments.
- What are the legal implications of storing personal data on the computer system? (4)
- What measures should be taken to ensure that the staff understand the legal implications? (3)
- Many accounts packages have an audit trail facility. Explain why such a facility is necessary, what data is logged and how this information can be used.
- Some IT applications use software which maintains an audit trail. Name one such application and state why this facility is necessary. (3)
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