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Employee Code of Conduct

An employee code of conduct makes clear what the organisation expects of its work force. It is a set of rules that employees are expected to abide by and its purpose is to make sure that all employees are clear about the way that they are expected to perform their tasks. The employee’s contract of employment will normally state that compliance with the code is a condition of employment.

A code of conduct will also specify what happens if an employee breaches the rules. It will give details of the disciplinary procedures that will be followed and the penalties that could be expected. Penalties might be:

  1. Verbal warning from supervisor.
  2. Written warning .
  3. Loss of pay or privileges.
  4. Dismissal.

Increasingly such codes of conduct need to address the use of computer systems. The details of a code of conduct will depend on the type of system and the functions that it performs but it will cover the following areas where it relates to IT.

  1. Compliance with data protection legislation - to ensure that employees are aware of the company's responsibilities e.g. regarding disclosure of personal details. The Employee code of practice can be used to ensure that employees are aware of legal requirements.
  2. Compliance with health and safety legislation - again the code of conduct is being used as a mechanism to ensure employee awareness of legal requirements.
  3. Details of employee responsibilities.
  4. Details of authorisation needed for particular actions.
  5. Security issues - such as forbidding employees to take copies of software or data home.
  6. Penalties.
   

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